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Privacy Policy of SPAARK

SPAARK Information System Privacy Statement

Effective Date: 12/20/2024

1. Introduction

This Privacy Statement outlines SPAARK's policies and practices regarding the collection, use, disclosure, and protection of personal information related to the Company Information System (CIS). This statement applies to all employees, contractors, and other individuals who access or utilize the CIS. SPAARK is committed to protecting the privacy and security of personal information processed through the CIS in accordance with applicable laws and regulations.

2. Information Collected

The CIS may collect and process various types of personal information, including but not limited to: 

  • Employee Information:

    Names, contact details, employment history, payroll information, performance reviews, and other relevant data necessary for HR management and payroll functions.

  • Customer Information:

    Contact details, purchase history, communication records, feedback, and other information necessary for customer service, sales, and marketing activities.

  • Financial Information:

    Payment details, bank account information, and other financial data related to transactions, invoices, and accounting operations.

  • System Usage Data:

    Information about how employees and users interact with the CIS, including login timestamps, access records, and usage patterns.

  • Other Information:

    Depending on the nature and purpose of the CIS, other types of personal information may be collected, such as health records, personal preferences, or sensitive data relevant to the company's operations.

3. Purpose of Information Collection and Use

The personal information collected through the CIS is used for various purposes, including:

  • Employee Management:

    Facilitating payroll, benefits administration, performance reviews, and other HR-related functions. 

  • Customer Service:

    Providing customer support, managing customer accounts, and addressing customer inquiries. 

  • Business Operations:

    Conducting business transactions, managing finances, and carrying out other essential company operations. 

  • Security and Compliance:

    Monitoring system access, detecting and preventing security breaches, and ensuring compliance with relevant regulations. 

  • System Improvement:

    Analyzing usage patterns and feedback to improve the functionality and efficiency of the CIS. 

  • Legal and Regulatory Compliance:

    Meeting legal obligations, responding to court orders, and complying with relevant data protection laws. 

4. Information Sharing and Disclosure

SPAARK may share or disclose personal information collected through the CIS in the following circumstances:

  • Authorized Personnel:

    Information may be shared with authorized employees, contractors, or third-party service providers who have a legitimate need to access the data to perform their duties. 

  • Legal Requirements:

    Information may be disclosed to comply with legal obligations, including court orders, subpoenas, or other legal processes. 

  • Business Transactions:

    In the event of a merger, acquisition, or sale of the company, personal information may be transferred to the successor entity. 

  • Third-Party Service Providers:

    Information may be shared with third-party service providers who assist with various aspects of the CIS, such as data storage, maintenance, or security. 

  • Consent:

    Information may be shared with other parties when explicit consent has been obtained from the individual concerned. 

5. Data Security

SPAARK takes appropriate technical and organizational measures to protect personal information collected through the CIS from unauthorized access, use, disclosure, alteration, or destruction. These measures include: 

  • Access Controls:

    Implementing strong access controls, including user authentication, authorization, and role-based access to limit access to sensitive information.

  • Data Encryption:

    Encrypting sensitive data both in transit and at rest to protect it from unauthorized interception or access.

  • Security Monitoring:

    Monitoring the CIS for suspicious activity and potential security threats to detect and respond to incidents promptly.

  • Data Backup and Recovery:

    Maintaining regular data backups and implementing disaster recovery plans to ensure data availability and prevent data loss.

  • Employee Training:

    Providing training to employees on data security best practices and the importance of protecting personal information.

SpaarkLogo_White_edited.png

 
5000 Letterkenny Rd, Ste 280
Chambersburg, PA 17201
717.287.0449

​

745 Fort Street Mall, Suite 1015

Honolulu, HI 96813

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© 2025 by SPAARK, Inc.

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